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I wanted to share a problem I've been facing at work and wanted to know your views regarding the same. At our company, we heavily use gsuite for all sorts of documentation like planning, design docs, and reviews. These documents are then shared through various communication channels like 1on1 chat, group chat, and email. However, I've noticed that at a later point, it becomes really hard to find a particular document I'm looking for. Additionally, I often miss out on important information because I can't keep track of all these docs (example, miss out on reading an important planning doc). Also, if I want to refer to some document sometime later in time, then it becomes quite a headache to find it if I don't know where exactly it was shared.
1. I'm curious to know if any of you also experience this issue in your workplace? If so, have you found a solution that works well for your team?
2. Have you had experience using google shared drive or microsoft Sharepoint or box or any other tool to organise information based on team or context? How was the experience like?
3. How do you enforce certain organisation standards among other member of teams? Or is it one person's responsibility to organise this information?
Thanks in advance!